ZENAIDA HIERCO
Chief
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OFFICE OF THE CHIEF
DOCUMENTS DIVISION
Contact Information
Trunk Lines: (632) 850-5002/(632) 807-23-68 loc. 130
Direct Line: (632) 850-0117
Email: 0000000000000
FUNCTIONS OF THE DOCUMENTS DIVISION
Handle, manage and supervise Office of the Acting Chief, Documents Section matters/ affairs such as:
1. Transmittal of Old Age and Juvenile records to the Office of the President.
2. Preparation of monthly Accomplishment Report
3. Inmates’ Record Verification Service
Registry and Communication Unit
Handle, manage and supervise Registry and Communication Unit matters such as:
1. Receiving and distribution of all documents pertaining to prisoners for appropriate action by the different unit such as court related papers, queries and request from clients.
2. Preparation of correspondence, endorsements, transmittals, referrals, communication/ letters of relatives and interested parties re-status of cases prisoners and other related documents for signature of the Chief Documents Division.
3. Dispatching all official communications/ letters, Disposition Forms, Memorandums and other documents to different BuCor Offices.
Processing and Checking Unit
Handle, manage and supervise Processing and Checking Unit matters such as:
1. Receiving and processing of newly arrived prison carpeta
2. Checking of prison carpeta due for release and those who are qualified for parole or any form of executive clemency
3. Prison Record Verification
4. Adjustment of Prison Carpeta based on the following:
a. Affirmation and modification of sentence from Court of Appeals and Supreme Court.
b. Additional Sentence from Court Orders
c. Certificate of Detention
d. Penal Colonists Classification
e. Subpoena
Releasing and Miscellaneous Unit
Handle, manage and supervise Releasing and Miscellaneous Unit matters such as:
1. Locating of carpeta of all inmates due for release.
2. Preparation of official communications related to the processing of release of inmates.
3. Prepare monthly statistical report of releases.
4. Prepare transmittal of prison carpeta to Board of Pardons and Parole.
5. Locating and filing of pertinent papers of prisoners to prison carpeta.
6. Filing of retrieved prison carpeta to their designated cabinet per colonies.
Computer Unit
Handle, manage and supervise Computer Unit matters such as:
1. Encoding all information reflected in the prison carpeta.
2. Generating of computation of minimum and maximum expiration of sentence and time served.
3. Prison Record adjustment.
4. Printing of Prison Record.
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